Your referrals, remembered

A free account keeps every voice referral you send, remembers who you refer to, and opens the microphone without the paperwork.

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VoiceReferral help

Your practice page

What referring doctors see when they search the directory for your specialty — openings and insurance answer their two biggest questions before they call. Referral letters still arrive through your usual channels; there's no patient list here.

Referring doctors can address a letter to your practice instead of a doctor. Linking your practice's organization NPI is what puts those letters on this desk — for every doctor here who links it.
These names show on the page we text your referred patients, so write them the way a patient would say them.
If you take bookings online, patients get a Schedule online button. Leave it blank and they are told to call.
The address above is your main office — add the others here so a referred patient knows where to go.

Insurance you accept

The first thing a referring office checks before they send a patient your way. It shows on your directory card and on the start card of every doctor referring to you.

Add the plans you're in network with, or say you'll check — a referring office would rather hear “we'll check” than find nothing listed.

Openings you'd like referring doctors to see

The other question they ask: how soon can you see her. Post the slots you want filled and they show at the moment a doctor chooses where to send. Past dates drop off on their own.

Or add several at once — say them or type them the way you'd say them to your front desk. Past dates drop off automatically.

Business Associate Agreement

Version 2026-09-17 — between you (the Covered Entity) and Voice Referral (the Business Associate).

1. Purpose

You dictate referral information that may include protected health information ("PHI"). Voice Referral processes that dictation solely to transcribe it and generate a referral letter for your review, as permitted by HIPAA and the HITECH Act.

2. Permitted use

Voice Referral will use and disclose PHI only to perform the services you request, as required by law, or as you direct. PHI is never sold, used for advertising, or disclosed to any third party except subcontractors bound by equivalent agreements.

3. Safeguards

Voice Referral maintains administrative, physical, and technical safeguards that reasonably and appropriately protect PHI, including encryption in transit and at rest.

4. Data minimization

Recordings you make are retained as part of the referral record: a voice memo you elect to include with a referral letter is kept with that letter so the designated recipient can listen to it. Referral letters not saved to an account — together with their recordings and attachments — are deleted within thirty days of creation.

5. Breach notification

Voice Referral will report to you, without unreasonable delay, any use or disclosure of PHI not permitted by this agreement, and any breach of unsecured PHI as required by 45 CFR §§ 164.400–414.

6. Subcontractors

Any subcontractor that creates, receives, maintains, or transmits PHI on behalf of Voice Referral agrees in writing to restrictions at least as protective as those in this agreement.

7. Access and termination

You may request return or deletion of PHI at any time. Upon termination, Voice Referral destroys retained PHI unless retention is required by law, in which case protections extend to the retained information.

QR-coded voice memo

Record a report-back in your own voice and get a QR code to print on the letter you already send. Whoever scans it hears you.

Reach out

Reach them yourself
Or have us reach them
Their office
Or have us ask them to reach the patient

Send the intake link

Email or text it to the referring office — it shows them what's missing and asks for the patient's contact info. If nothing comes back, a follow-up from your office still goes out on day 3.

Open email draft

Insurance verification

Verified with the payer under your NPI. The result and its PDF land on your dashboard.

Have the insurance screen or the card on your monitor?
Drop it here, or choose a file — we read it and fill in the fields below for you to check. No screenshot? Just type the patient's name and insurance in below.
Pick the payer from the list so the request goes to the right one.

Add an outside referral

Any referral that reached you outside VoiceReferral — a phone call, a paper slip, a fax. It joins your inbox and capture rate like the rest.

Have it on screen, as a PDF, or on paper?
Drop it here, or choose a file — we'll read it and fill this in for you to check. Nothing is added until you say so.
Their NPI (optional — this is what lets you report back to them) look it up
Edit it if you already have an address you use for this office's referrals. Requests and report-backs both go here, and it's remembered for the next time they're logged.