What arrives when doctors refer to you, and what they see when they find you in a specialty search.
Add an outside referral
A phone call, a paper slip, a fax — log it and it joins your inbox and capture rate like the rest. If the letter mentions an X-ray or records that didn't arrive, mark what's missing and it becomes an action item.
Insurance verification
Snip the patient's insurance screen or card, paste it, and verify their insurance under your own NPI in a few seconds — whether coverage is active, the remaining annual maximum, the deductible, and what the plan pays by category. Works with any practice software. The PDF stays here on your dashboard.
Report back in your own voice Free
Finished with a referred patient? Talk for 90 seconds — what you found, what you did, what happens next — and we turn it into a polished report-back letter that closes with your thanks. Download it and send it through your usual fax or email. Free, always.
Referral inbox · 0 referrals
Slipping away
Referred to you, no status after a week.
Capture rate
Every referral sent to you — through VoiceReferral or logged by your front desk — and how many made it to your chair.
Your referring offices
Referral alerts
The moment a letter addressed to you is filed, we send a heads-up — your head start on the fax machine.
Short-notice fill Pro
A cancellation? Say when, then share it with the doctors who refer to you, text the patients who are waiting, or both. A shared opening shows on your card in their portals and in the directory until the time passes or you close it. Texts go out from your VoiceReferral number; everyone unscheduled is listed with what the referral said — you decide who fits. A reply of 1 takes it (you get an email to call and confirm); 2 means they're already booked.
Add patients who aren't referrals — type them in or read a screenshot of your list
Invite your referring doctors
Your personal link and QR code. A doctor who scans it lands on your own invite page: set up a sending portal with you already in their specialists, save it to their phone and operatory computer, or send one referral to you right away. A doctor who already has an account gets you added the moment they sign in.
Every referral you send out — with status from filed to sent.
Start a new referral
Talk for about 90 seconds and we write the letter. It takes three quick steps.
Your offices + Add an office
Add the offices you refer to and their openings and insurance participation show here.
Who are you referring to?
All your offices
Specialists on VoiceReferral near you
Follow an office and their openings and accepted plans show on your list above. Change ZIP or distance
How do you want to record it?
Referrals you're sending
Nothing yet — your first voice referral will appear here.
Letter approval and staff hand-off
Your name is on every letter. When a staff member finishes a referral you handed off, this decides whether it can leave the office without you.
Off: a letter you approved on your phone goes straight out, and only a change to the wording brings it back to you.
Do other offices refer patients to you?
VoiceReferral has a receiving side too: an inbox for the letters addressed to you, and follow-up on the patients who never book. Sending stays free either way.
Your letterhead, and how letters leave your office.
How your practice appears to referring doctors and patients, and how this portal behaves. Nothing here is about an individual referral.
Your plan
Free account. Sending is free forever. VoiceReferral Pro is the receiving side: referrals land here the moment they're written, we chase what's missing, reach the patient by text from your own number, and show you who never arrived.
VoiceReferral Pro — free month, not started yet. Your clock begins the day your first referral arrives. If none has arrived by , billing starts then.
VoiceReferral Pro — free until , then $189 a month. Cancel any time before that and nothing is charged.
VoiceReferral Pro — active. $189 a month, month to month.
Payment problem. Your last charge didn't go through — update the card below to keep Pro running.
Pro ended. Letters addressed to you keep arriving by fax and email. Start again any time — same account, same history.
VoiceReferral Pro — complimentary. Nothing to pay.
API access
Let an AI assistant or your practice software send referrals as you, follow them, and (if you receive here) read your inbox and post statuses — no browser. Keys are shown once. Anything sent with a key is sent under your NPI, with your letter-approval rule. Read the API docs.
Your letterhead
The top of every letter you send — referrals and report-backs. Upload your logo, or leave it and your name goes there.
Your text number
Inbox timing & nudges
Referrals age through green → yellow → red until they're scheduled. Each color change puts action items on your coordinator's list — and, from yellow on, one more text to the patient and a nudge to the referring doctor. Set the pace that fits your specialty.
Your practice page
What referring doctors see when they search the directory for your specialty — openings and insurance answer their two biggest questions before they call. Referral letters still arrive through your usual channels; there's no patient list here.
Insurance you accept
The first thing a referring office checks before they send a patient your way. It shows on your directory card and on the start card of every doctor referring to you.
Openings you'd like referring doctors to see
The other question they ask: how soon can you see her. Post the slots you want filled and they show at the moment a doctor chooses where to send. Past dates drop off on their own.
AI Scribe is on your account
Talk through the visit chairside and your clinical note is drafted before the patient reaches the front desk. It runs at dentalelephant.com — one tap below signs you in, no password to retype.
Your clinical note, written while you talk
Talk through the visit chairside — AI Scribe turns it into a complete clinical note, ready to review and drop into your PMS before the patient reaches the front desk.
- Captures the findings, the treatment discussion, and the patient's actual decision — in their words, not a template's.
- Runs in the browser on any operatory computer or phone. Nothing to install.
- Every note waits in one dashboard for a quick review before it goes in the chart.
Huddle Up is on your account
Every morning your team gets a tight text brief of the day — alerts, balances walking in, new patients by name. It runs at dentalelephant.com — one tap below signs you in, no password to retype.
Your morning huddle, prepped before you arrive
Huddle Up reads today's schedule and texts the team a tight brief every morning — the things worth saying out loud before the first patient sits down.
- Leads with what matters: allergies and alerts, balances walking in today, and new patients by name.
- The day's financial picture in two lines — not a spreadsheet.
- Arrives by text automatically. Nobody logs into anything at 7 a.m.
Your text assistant
When a referred patient texts your number, it answers general questions right away (where you are, parking, hours, the plans you take, what a first visit is like) from your practice profile and what you teach it below. It never discusses their case or offers a time. When a patient asks to schedule, asks for a call, says they're not going ahead, or asks something only your team can answer, it goes on your to-do list. A photo of an insurance card goes onto the referral.
Teach it your practice
A three-minute setup chat: it can read your website first, then asks the few things patients actually ask about. The more it knows, the fewer texts your front desk has to answer.
Knowledge gaps
Questions patients asked that it couldn't answer from what it knows. Type the answer and it learns it on the spot.
